As technology advances, users must develop proactive measures to safeguard sensitive information.
Cybersecurity can seem impossible, but it's not only a job for the IT team. Everyone can play a part in keeping data safe. Even IT security basics can make a significant difference in network security.
For over 25 years, WEBIT Services has built effective cybersecurity procedures for hundreds of clients. It is passionate about using strategy and education to protect its clients.
By reading this article, you will learn four essential elements of good IT security, also known as "cyber hygiene."
Essential Cyber Hygiene: 4 Keys to a Strong Defense
We follow good hygiene to maintain physical health. For example, we brush our teeth every day.
Cybersecurity also requires ongoing good hygiene practices to secure the online environment. These practices form the foundation of a strong cybersecurity defense. They help both individuals and organizations.
1. Enabling Multi-Factor Authentication (MFA)
Implementing Multi-Factor Authentication (MFA) adds a vital layer of security to all logins. A hacker usually can't breach an account protected by MFA even if the cyber crook has the password.
According to Microsoft, MFA can block 99.9% of attempted account compromise attacks.
2. Strong Passwords and a Password Manager
Passwords remain a critical aspect of securing online accounts. Encourage your team members to use strong, unique passwords for each account. Avoid easily guessable information like birthdays or names.
Companies can help by setting strong password enforcement rules. For example, you may set up a policy that requires a password to have:
- At least 12 characters
- At least 1 upper case letter
- At least 1 lower case letter
- At least 1 number
- At least 1 symbol
3. Updating Software
Outdated software creates vulnerabilities that cybercriminals can exploit. Regularly update operating systems, applications, and firmware to ensure the latest security patches are in place.
Automating updates is a good way to ensure they're done promptly. Companies can use endpoint device managers to handle updates across all employee devices. Managers like Intune simplify the process and enhance endpoint security.
4. Recognizing and Reporting Phishing
Phishing attacks are a common vector for cyber threats.
Train your team to identify phishing emails, suspicious links, and unsolicited attachments. Encourage them to verify the sender's email address and never to provide sensitive information unless they know the recipient's authenticity.
It's also important to educate employees about phishing beyond email. Phishing via text messages has been increasing significantly. Some criminals phish via direct messages on social media platforms.
Another essential aspect of phishing awareness is to report phishing. If it's reported, other employees know to avoid that phishing trap.
The organization's IT team also needs to know so they can take action to mitigate the threat. Be sure to inform employees how to report a phishing email when they suspect one.
Next Steps for Building Cyber Hygiene
Even applying the most basic IT security practices greatly improves data safety. To start building your cyber hygiene practices, you can:
- Turn on multi-factor authentication.
- Use complex passwords.
- Apply software and security updates.
- Learn to identify phishing attacks.
In addition, regularly performing risk assessments can identify existing IT risks and risky practices. Your IT provider or internal IT team should perform these assessments quarterly or following a significant change in your business (i.e., moving office locations or a major IT project).
After the assessment, your IT provider or IT team should present the results, the potential risks, and solutions for addressing them. Your provider or team should be able to communicate the results and possible action plans clearly.
The following assessments should show overall improvement.
In addition, your IT provider or team should follow a cybersecurity framework like CIS or NIST. If they are not, your system is experiencing unnecessary and preventable risks, which may indicate that your IT partnership is not working as well as it should.
WEBIT Services believes knowledge is power, so it is passionate about cybersecurity education and IT strategy.
If you're ready to discuss security frameworks and risk assessments for your business, schedule a free 30-minute consultation with WEBIT.
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