What would happen if your company's central server suddenly stopped working? Productivity would come to a sudden halt. If you don't have a backup server with a continuity plan, it can take hours or days to get back online.
In today's digital world, knowing when and how often to upgrade your hardware and IT equipment is essential. But why does equipment wear out, and can you do anything to prolong its use?
WEBIT Services has been developing IT strategy, procuring equipment, and deploying technology for over 25 years for hundreds of clients.
By reading this article, you will learn how often you should upgrade your IT equipment, what factors affect how long your IT equipment lasts, and how you can make your IT equipment last.
Understanding the IT Equipment Lifecycle
Just like any machine, IT equipment doesn't last forever. On average, a computer works well for about 3 to 5 years, while servers and networking equipment may last up to seven years. After that, the hardware may start having problems.
Can you use a computer past that five-year mark? Sure.
But can you be sure it will work well? Or will it be slow, unpredictable, and glitchy?
Will it continue to accommodate the software and updates needed to perform essential business tasks?
Statistically, the answer is "no." Use and environmental factors like moisture, heat, and dirt/dust will break down the electronic components inside a computer. The technology industry also operates under the "planned obsolescence" model, essentially making older technology incompatible with new technology.
How Often Should You Upgrade IT Equipment?
The frequency of IT equipment upgrades depends on several factors, including your usage, needs, and budget. Here are some key considerations:
1. Usage Intensity
Using your computer daily for resource-intensive tasks like video editing might require more frequent upgrades. But your device may last longer if you mainly use it for lighter tasks like web browsing and writing documents.
2. Software Demands
As software and operating systems advance, they require more computing power. If your current equipment struggles to run the latest software smoothly, it's a sign that an upgrade may be in order.
Many software updates address both functionality and security improvements. The developer will release a security update if a software vulnerability is discovered. If your device is too old to apply the update, it is open to potential cyberattacks that exploit the vulnerability.
3. Your Budget
Upgrading IT equipment can be a significant financial investment, which many may find daunting. However, this investment can be essentially for productivity.
Consider your budget and prioritize upgrades based on your most pressing needs. You can also talk to your financial advisor to determine if you should purchase, lease, or rent IT hardware.
You should also consider your current networking setup and how the new IT equipment will fit. Is it compatible with the workflows, applications, and tools you use to accomplish daily tasks?
It may be that the newest, fastest computer is incompatible with your system.
4. Equipment Quality
It's an unfortunate truth that, often, more cheaply-priced manufactured goods will not last as long as higher-priced competitors. While the most expensive price tag does not necessarily guarantee the best hardware, users should seek quality devices.
Good-quality equipment tends to last longer. If you start with high-quality gear, it can often handle updates and upgrades better, giving you a longer useful life.
Factors Impacting the Longevity of IT Equipment
1. Quality of Components
The quality of components used in manufacturing plays a significant role. High-quality components tend to last longer and perform better over time.
2. Environmental Conditions
The environment in which your IT equipment operates matters. Excessive heat, humidity, and dust can accelerate wear and tear. Ensure your equipment is in a well-ventilated, clean space.
3. Maintenance
Regular maintenance can significantly extend the lifespan of your IT equipment. Cleaning components, updating software, and keeping the system free from malware are essential practices.
4. Upgrades and Repairs
Instead of replacing an entire system, consider upgrading individual components like RAM, storage, or graphics cards. This can breathe new life into an older computer.
However, it's essential to consider the price and effectiveness of upgrades versus purchasing a new device. If your computer is over five years old and needs continuous repairs and improvements, it may be time to consider investing in a new computer rather than patching the old one.
Tips to Make Your IT Equipment Last Longer
Now, let's talk about some easy ways to make your IT equipment last longer:
1. Keep It Clean
Dust and dirt can clog computer components, leading to overheating and reduced performance.
To prevent this, clean your hardware regularly. Use a can of compressed air to clean out the dust from the vents and fans.
2. Update Software
When your computer asks you to update, say yes. As previously stated, updates can help improve performance and reduce vulnerabilities.
3. Backup Your Data
Regularly back up your important files to external drives or cloud storage. This ensures that your data is safe in case of hardware failure.
In addition, regular backups allow you to evaluate your computer files. When a server or computer's memory is full, it slows down the device. Externally backing up essential files enables you to remove them and free memory space from the device.
4. Use Surge Protectors
To protect your equipment from sudden power problems, use surge protectors. These gadgets help absorb power surges and keep your devices safe.
5. Monitor Temperatures
Computers and servers can generate a great deal of heat, which can damage the device over time. Ensure that your hardware has enough air to stay cool. Keep your hardware in a well-ventilated area or use temperature-monitoring software.
6. Handle It with Care
Be gentle with your equipment. Avoid dropping, bumping, or exposing it to physical shocks that can damage internal components.
7. Invest in Quality
When purchasing new IT equipment, opt for reputable brands known for durability and reliability. High-quality components tend to last longer.
Next Steps for Maintaining or Upgrading Your Hardware
How often you should upgrade your IT equipment depends on how you use it, what you need, and your budget.
Taking care of your equipment and regular checkups can make it last longer, but even well-maintained hardware doesn't last forever. It may be time to consider investing in upgrades or replacements if:
- You are regularly using the hardware for intensive tasks.
- Due to age, the hardware cannot apply new software and security updates.
- If your computer is over five years old or network equipment like a server is over seven years old.
- The device is consistently running slowly or unreliably. Top of Form
Your IT provider or internal IT team will run an asset report to identify your IT devices, their ages, and how they fit into your system. From there, they will add a replacement plan to your IT roadmap. This plan will include an established budget and goals for new devices.
If your IT provider has not discussed an IT roadmap or asset lifecycle management, this may be a service red flag. Asset lifecycle management is a significant part of keeping your IT environment healthy, functioning, and reliable.
However, it's also a red flag if your provider recommends unnecessary hardware that doesn't meet your needs. For example, an IT provider should not advise you to replace computers less than five years old "just because." Replacing hardware is a significant investment, and quality providers recognize this.
Quality IT providers will respect your needs and budget while identifying at-risk old or End-of-Life hardware. Updating these devices can decrease your risk and increase the stability and productivity of your IT environment.
For over 25 years, WEBIT Services has helped hundreds of clients build successful IT strategies and processes while utilizing effective technology.
If you are looking for a new IT provider, schedule a free 30-minute consultation to see how WEBIT can help.
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